AGENDA

CITY COUNCIL SPECIAL MEETING

TUESDAY, NOVEMBER 17, 2026, 5:00 PM

KENT HALL COUNCIL CHAMBERS - CITY HALL CAMPUS - 111 W SANTA ANA ST, OJAI, CA

1. Authorize the City Manager to execute Public Works Contract No. 2026-118 with Ardalan Construction Company, Inc. for the structural improvements at Martin Gym in the amount of $154,400 and;
2. Authorize a 15% contingency in the amount of $23,160 for unforeseen change orders that may be required for a total authorized expenditure of $177,560.
3. Funds for the Martin Gym structural improvements are included in the FY 2026-27 Capital Improvement Fund, Account No., 031-1602-0802-111 in the amount of $120,000; therefore, staff recommend Council authorize an additional appropriation of $57,560 from the City’s unprogrammed General Fund balance to fully fund the project.

1. Authorize the City Manager to execute the First Amendment to the Agreement with Ventura County Behavioral Health (VCBH) for a continuation of Intensive Service Coordinator services for non-emergency mental health and case management for unhoused individuals citywide to extend the term of the Agreement by one year and increase the Agreement’s Not-To-Exceed Limit by $177,647, funded equally by General Fund (OTT) and ERF Grant Funds, for a new total Not-to-Exceed Limit of $371,955 (see Attachment A); or
2. Authorize the City Manager to execute the First Amendment to the Agreement with Ventura County Behavioral Health (VCBH) for continuation of Intensive Service Coordinator services for non-emergency mental health and case management for unhoused individuals citywide to extend the term of the Agreement by one year and increase the Agreement’s Not-To-Exceed Limit by at a pro-rated amount at a lower level of service providing services two or three days per week with corresponding revisions to the description of services to reflect the reduced level of service; or
3. Direct the City Manager to (i) extend the agreement through the date of this meeting plus an additional 30 days in order to provide notice to VCBH of the City’s intent to terminate the Agreement and terminate the Agreement for Intensive Service Coordinator Services for non-emergency mental health and case management for unhoused individuals citywide and (ii) increase the Agreement amount by the cost of services that will have been performed through the termination date.

1. Authorize the City Manager to execute Amendment No. 1 to Agreement No. 2026-99 and related documents necessary to implement the amended agreement in substantially the form attached hereto.
2. Appropriate $1,943,415 to the Transit Program.

Review the proposed Request for Proposals (RFP) for consultant services to conduct a comprehensive fee study and overhead cost analysis and determine whether to approve the RFP to be issued.

Receive information and presentation from City Attorney regarding proposed updates to the City’s ordinances for public works bidding (Attachment A) and general purchasing (Attachment B).

Posted November 13, 2026 at 12:00 p.m.  

Weston Montgomery, Chief Deputy City Clerk

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Written Comments: In order for staff to provide the City Council with written public comments timely, written/emailed public comments must be submitted no later than 3:00 p.m. on the day before the meeting.

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